Hillscom Ltd
Your privacy is important to us. This policy explains what personal data we collect, how we use it, and the rights you have over it.
Who we are
Hillscom Ltd is an ISO management systems consultancy based at 16-18 The Boscombe Centre, Mills Way, Amesbury, Salisbury, Wiltshire, SP4 7SD (Company No. 06383387). We can be contacted at admin@hillscom.co.uk or 07595 023361.
What information we collect
When you contact us, request a quote, or engage us for consultancy services, we may collect:
- Your name, job title, and organisation
- Email address and phone number
- Business address
- Details you provide about your enquiry or project (for example, the ISO standards you’re working towards)
We do not collect payment card details directly – any invoicing is handled through separate, secure channels.
How we use your information
We use your personal data only to:
- Respond to enquiries and prepare proposals or quotations
- Deliver and manage consultancy engagements
- Maintain records required for contractual and accounting purposes
- Keep you informed about matters relevant to work we’re doing for you
We do not sell, rent, or share your personal data with third parties for their own marketing purposes.
Legal basis for processing
We process personal data on the basis of:
- Contract – where processing is necessary to deliver services you’ve engaged us for
- Legitimate interests – for example, responding to enquiries or maintaining business records
- Consent – where you’ve opted in to receive updates from us, which you may withdraw at any time
How long we keep your data
We retain personal data for as long as necessary to fulfil the purposes it was collected for, including any legal, accounting, or reporting requirements. As a general rule, client engagement records are kept for 7 years after the end of an engagement, in line with standard UK accounting and audit requirements. Data is then securely deleted or anonymised.
Cookies
Our website may use essential cookies required for the site to function, and, where you consent, analytics cookies to help us understand how visitors use the site. You can control or disable cookies through your browser settings at any time.
Your rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data, subject to our legal retention obligations
- Object to or restrict certain processing
- Data portability, where applicable
- Lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk
To exercise any of these rights, contact us at admin@hillscom.co.uk.
Changes to this policy
We may update this policy from time to time. Any changes will be posted on this page.
Last updated: July 2026